Transform Sticky Notes into Digital Clusters for Group Projects

We help teams turn scattered ideas into clear action without losing momentum. On a flexible canvas you capture thoughts fast, group related notes, and shape raw input into usable structure. This keeps the big picture visible and makes ownership obvious.

You shouldn’t waste time wrangling notes after a session. Our workflow aligns inputs in one place and preserves key information so decisions and documentation stay linked. That reduces duplicate notes and speeds handoffs.

Use familiar gestures and simple tools to add, move, and group items so your team onboard quickly. The result: better collaboration, less cleanup, and a repeatable way to turn ideas into project-ready assets.

Key Takeaways

Capture ideas quickly on a shared canvas to maintain context.
Group related notes into a clear structure that supports action.
Preserve information so teams can learn from each session.
Reduce time spent on manual cleanup and duplicate entries.
Enable faster handoffs with clear ownership and visible next steps.

Streamline brainstorming into structure on an intelligent, infinite canvas

An intelligent, infinite canvas turns scattered ideas into a clear, actionable map that teams use to move from strategy to execution.

We give teams one workspace where sticky notes and notes appear as they happen, then convert those inputs into organized structure without breaking momentum. The canvas scales with your session so you never switch boards or lose context.

Bring online sticky notes and digital sticky notes into a single view so everyone sees the same ideas and thoughts. Built-in features and tools let you map relationships, annotate decisions, and assign next steps directly on the canvas.

Apply mind mapping and diagramming to shift from wide exploration to concrete structure.
Create lanes, tags, and quick maps to summarize patterns and speed synthesis.
Link clusters to owners, timelines, or documents so strategy flows into execution.

With shared context and communication tools, teams make faster decisions and keep continuity as priorities change.

How digital sticky note clusters for brainstorming work across your team’s workflow

Start with loose thoughts on a shared canvas, then watch the system reveal patterns and priorities.

From unstructured ideas to affinity clusters on an infinite canvas

We capture quick inputs across the team and auto-group related notes so patterns appear fast. Templates help you standardize sessions and share a reusable board that guides work.

Auto-grouping, tagging, and voting to prioritize the best ideas

Auto-grouping saves time and exposes trends. Use voting to shortlist the strongest idea without disrupting flow. Tagging and filters let you focus the session and keep context with each note.

Start fast with online sticky and customizable brainstorming templates

Spin up a board with a template that matches the task: ideation, affinity sorting, or mapping. GitLab teams, for example, use Mural templates to collaborate across time zones.

Map concepts with mind mapping and diagramming to move from strategy to execution

Connect clusters to owners, milestones, and deliverables so every idea becomes a mapped next step. The tools for bulk edits, tag management, and quick filtering keep momentum and maintain continuity.

Real-time and async collaboration designed for modern teams

Keep momentum by blending live facilitation with contributions that arrive later.

We make it easy to run high-energy, real time workshops with timers, voice, and easy sharing so participants stay engaged throughout the session. Facilitation controls—start, pause, spotlight, and timebox—help you manage pace and outcomes.

Asynchronous support lets distributed teams add ideas on their own time without losing context. Users can contribute, review, and pick up work across time zones. That reduces meeting load and keeps follow-ups tidy.

Advanced communication tools keep discussions, artifacts, and decisions in one workspace. Capture choices, tag owners, and record rationales directly on the board to speed handoffs and cut email back-and-forth.

Run real time workshops with timers, voice, and sharing to keep goals clear.
Include distributed teams via async inputs so contributions arrive on each user’s schedule.
Keep a single workspace and audit trail so follow-ups and reviews happen in one place.

Use cases: from research to revenue, turn ideas into action

Across R&D, consulting, marketing, and sales, we turn raw inputs into mapped work that teams can act on.

research mapping

Research & development

Organize research data and surface patterns so experiments link directly to decisions. R&D teams can cluster findings on one board and plan milestones that trace from test to release.

Consulting

Run structured workshops with templates, guided questions, and maps that align stakeholders. Use reusable formats—problem framing, mind maps, and retrospectives—to document outcomes clearly.

Marketing

Map campaigns, prioritize each topic, and assign ownership. That clarity speeds approvals, reduces rework, and keeps cross-functional collaborators aligned on timelines.

Sales

Capture meeting notes, cluster objections, and turn insights into a concrete plan that supports follow-up and closing. Track decisions at the note level to preserve context from first idea to final deliverable.

Use affinity clustering to reveal patterns across research inputs and customer feedback.
Convert brainstorming into documented next steps to accelerate delivery and reduce rework.
Bring others in with read or edit permissions to keep work transparent and secure.

Integrations, data, and privacy for enterprise-grade brainstorming

We build the canvas to keep context and compliance aligned so teams can act with confidence.

Let integrations carry decisions into project trackers so stakeholders always see the latest context. Keep data flowing between systems and reduce duplicate work. Sync notes, owners, and decisions so documentation stays accurate and current.

Connect your tools with data integrations to keep information in sync

Connect the board to the tools your teams already use to align planning across systems. Synced information means stakeholders see updates without asking.

Sync data between apps to preserve context and speed decisions.
Turn session items into tasks or tickets in your execution stack.
Link notes to artifacts so each decision is traceable.

Private workspaces and secure sharing to protect sessions and users’ information

Organize work into private workspace areas with clear access controls for users and guests. Apply enterprise-grade features—granular permissions, audit logs, and export rules—without slowing your team.

Feature	Benefit	Use
Granular permissions	Controlled access	Governance
Audit logs	Traceability	Compliance
Export policies	Data control	Retention

Trusted by leading organizations to improve speed and quality

We work with large teams that need a reliable way to move from meetings to measurable outcomes.

More than 180,000 organizations—including Nike, Ikea, Deloitte, WPP, and Cisco—use this approach to improve collaboration and deliver higher-quality work.

team shared board

Adopted by 180,000+ organizations and over 95% of the Fortune 100

Over 95% of the Fortune 100 rely on shared context to reduce time to decision. Leaders gain visibility across workstreams and intervene faster when projects need support.

Proven outcomes: faster decisions and higher-quality work with shared context

Teams report clearer meetings, stronger ideas capture, and more consistent notes because everything lives on one board.

Fewer status meetings and tighter feedback loops.
Integrated templates and activity tracking keep momentum between touchpoints.
Less overhead for practitioners—more uninterrupted time for deep work.
Stakeholders outside the core team review context in one place, leaving focused feedback.

The net effect is measurable: faster cycles, fewer missed requirements, and deliverables that align with strategy.

Get started: templates, onboarding, and your next brainstorming session

Pick a starting point and move from idea to action in one session.

Begin with a structured board that defines outcomes, timeboxes, and a simple flow for capturing ideas.

Pick a template

Choose from brainstorm, mind map, affinity clustering, collaborative note-taking, retrospectives, and stakeholder mapping.

Async templates support distributed teams—GitLab uses these patterns to design products with global contributors.

Onboard your team

Set role-based access, a standard board layout, and repeatable structures so every session runs the same way.

Use clear questions and timeboxes to guide work so ideas and notes convert into decisions.

Start your first session

Pick a template to start fast and match your goal.
Gather online sticky notes and digital sticky notes to collect input quickly.
Run live brainstorms, add async follow-ups, then cluster and label content as the conversation evolves.

Template type	Best use	Outcome
Brainstorm	Idea generation	Shortlist of ideas
Mind map	Structure concepts	Project outline
Affinity clustering	Pattern finding	Prioritized topics
Retrospective	Process improvement	Action items

Conclusion

Turn messy ideas into clear next steps that your team can act on immediately. When you convert sticky notes into organized groups, brainstorming sessions become repeatable systems that speed decisions and cut rework.

Use online sticky notes and digital sticky notes to capture ideas in real time, then apply light structure, voting, and simple mind techniques to prioritize and assign ownership.

Keep notes, context, and owners on one board so your team returns, refines, and delivers without starting over. Balance live collaboration and async work in each session so every voice matters and everyone moves to action.

Start your next session today—open a workspace, invite your team, and turn the first idea into project progress within minutes.

FAQ

What is the main purpose of the Transform Sticky Notes into Digital Clusters for Group Projects feature?

The feature helps teams convert scattered ideas into organized clusters on an infinite canvas. You can capture ideas, create affinity groups, tag items, and map them into a clear plan—reducing meeting time and improving follow-through.

How does the intelligent, infinite canvas streamline brainstorming into structure?

The canvas supports freeform idea capture and then applies structure with auto-grouping, tagging, and templates. It turns loose thoughts into categories, maps them with diagramming tools, and provides a single workspace for research, planning, and execution.

How do clusters and auto-grouping work across a team’s workflow?

Auto-grouping analyzes content similarity and suggests affinity clusters. Teams can accept, edit, or re-tag groups, then vote or prioritize items. Integration with project boards and actions moves clustered ideas into tasks and timelines.

Can we start sessions quickly using templates and online sticky items?

Yes. We offer customizable templates—brainstorm, mind map, affinity clustering—and ready-to-use boards. You can launch a session in minutes, invite collaborators, and use prompts that guide structured discussions.

What mapping and diagramming options are available to turn ideas into execution?

You can create mind maps, flow diagrams, and strategy maps directly on the canvas. Link clusters to action items, assign owners, and export visuals for presentations or project management tools.

How does real-time collaboration work during live sessions?

Participants edit the board simultaneously, see cursors and changes in real time, use built-in timers, and share voice or comments for faster alignment. Voting and reactions help the group prioritize during the session.

Is asynchronous collaboration supported for distributed teams?

Absolutely. Team members can add ideas, comment, and vote on their own schedule. Change history, notifications, and task assignments keep work moving across time zones without losing context.

What communication tools keep everyone aligned within the workspace?

The platform includes threaded comments, in-board voice notes, mentions, and sharable views. These features reduce email clutter and centralize decisions and research in one accessible location.

How do use cases differ across teams like R&D, consulting, marketing, and sales?

R&D uses the board to organize data and surface patterns. Consultants run structured workshops with templates and questions. Marketing maps campaigns and aligns cross-functional teams. Sales capture meeting notes, cluster objections, and generate action plans. Each use case benefits from mapping, voting, and template-driven workflows.

What integrations are available to keep information in sync?

The platform connects to common tools—project managers, cloud storage, and communication apps—so boards, tasks, and research stay synchronized. You can export data or push actions to your existing systems for continuity.

How does the product protect session data and private workspaces?

We offer enterprise-grade security with private workspaces, role-based access, and secure sharing controls. Data encryption and compliance options help protect sensitive research and user information.

How have leading organizations benefited from adopting this approach?

Organizations report faster decision cycles and higher-quality outcomes because teams share context and work in structured sessions. Adoption by large enterprises shows the approach scales for complex, cross-functional work.

How can we get started with templates, onboarding, and our first session?

Pick a template—brainstorm, mind map, affinity clustering—set roles, invite your team, and follow onboarding guides. Start a session with a clear prompt, use timers and voting, then convert clusters into tasks to maintain momentum.